Superintendent's Budget Update

March 1, 2019

Dear San Carlos Parents and Staff,

Last night the Board of Trustees was asked to make some difficult decisions in order to protect the financial health of our school district. The Board took action to approve a Budget Stabilization Plan that includes $2.45 million of expenditures and personnel reductions for the 2019-2020 and 2020-2021 school years. 

We are thankful that the District is able to maintain our strong music programs, our low class sizes, our robust elective and zero period offerings, our middle school assistant principals, and our elementary physical education program that provides prep time for teachers.

However, given the need to maintain fiscal solvency, the board decided to make reductions to some of our other valued programs.  We recognize that these decisions will impact important programs that support our students and also affect valued members of our San Carlos School District team. The trustees weighed each district recommendation very seriously and not without great consideration of the trade-offs involved.

Last night was the beginning of our budget development process. We are confident that over the next few months this process will allow our district leaders to craft a budget and programs that address the current needs of our students and teachers.  We remain a district that is committed to helping students reach their highest social, emotional, intellectual, and physical potential; becoming problem solvers, critical thinkers, risk-takers, designers, collaborators, and innovators; and developing into contributing, empathic citizens and leaders who are responsible stewards of their world and care about equity and justice, both locally and worldwide.  

BUDGET STABILIZATION PLAN

The approved Final Budget Stabilization Plan (below) reduces operational costs and trims staffing and program costs, but does not eliminate any programs. The Superintendent’s presentation and draft budget stabilization plan documents are available here.  A full video recording of the Board’s budget discussion can be accessed via this link.

Thank you for your continued engagement and support of San Carlos School District.

Sincerely,

Michelle Harmeier, Ed.D.       Michelle Nayfack

Superintendent                       President, San Carlos School District Board of Trustees

 

 

 

San Carlos School District

   
 

Final Budget Stabilization Plan – February 28, 2019

   
           
 

Fiscal Year: 2018-19

   
         

Notes

 

EXPENDITURE AND PERSONNEL SAVINGS

Impacted Positions

Amount

   

1

Administration, Business and FMOT Department staffing and expenditure reductions

N/A

$250,000

 

FMOT=Facilities, Maintenance, Operations & Transportation

2

Position control adjustments/clean-up

N/A

$300,000

   
           
 

ASSIGNED EXPENSES

       

3

Social Science and Science Curriculum adoptions and Mariposa opening

N/A

-$350,000

 

One-time costs

4

One Time Savings for 2019-2020

Sub Total

$200,000

   
           
           
 

Fiscal Year: 2019-20

   
           
 

OPERATIONS REDUCTIONS

       

5

Eliminate supervisor of transportation position

1 FTE

$100,000

   

6

Eliminate energy manager position

1 FTE

$86,000

   

7

Reduce custodian services*** (custodian schedule efficiencies)

3 FTE*

$225,000

 

***Negotiated item

8

Centralize operations/custodian supply orders

N/A

$25,000

   

9

Reduce contracted work in maintenance and operations

N/A

$50,000

 

*FTE = Full time equivalent employee

10

Reduce waste/lease fees/toner for copiers/printers

N/A

$20,000

   

11

 

Sub Total:

$506,000

   
           
 

STUDENT SUPPORT PROGRAMS

       
   

Positions

Amount

   

12

Postpone reduction of 1.0 FTE assistant principal until 2020-2021

N/A

$0

 

 

Restructure Student Services staff to include additional behavior specialists to support the work of counselors at all sites

13

Reduce elementary counselor support (6.2 to 4.0 FTE)

2.2 FTE

$220,000

 

14

Reduce Healthy Cities Tutoring services (-10%)

N/A

$5,000

   

15

 

Sub Total:

$225,000

   
           
 

INSTRUCTIONAL PROGRAMS

       
   

Positions

Amount

   

16

Decrease LCFF discretionary supply and material budget for sites and departments (-10%)

N/A

$80,000

   

17

Reduce teacher professional development/sub costs (-40%)

N/A

$50,000

   

18

Reduce and centralize student online learning program contracts

N/A

$40,000

   

19

Reduce Music for Minors contract (-10%: declining enrollment)

N/A

$25,000

   

20

Reduce PE specialist program K-4 (-5%: declining enrollment)

N/A

$60,000

   

21

Eliminate technology support assistant position (network plus support)

1.0 FTE

$115,000

   

22

Reduce technology associate support (4.6 to 1.0)

3.6 FTE

$272,000

 

Restructure tech and teacher integration support model

23

Reduce library technician support elem. 24 hrs/wk to 16 hr/wk (7%)

0.85 FTE

$75,000

 

Maintain weekly class visits to library 10:30 - 2:30 PM M-Th

24

 

Sub Total:

$717,000

   
           
 

CLASSROOMS

       
   

Positions

Amount

   

25

Reduce classroom teaching positions due to decline in enrollment

7.0 FTE

$700,000

 

Retirees and resignations will avoid layoffs

26

Postpone implementation of substitute support for report card support

N/A

$60,000

   

27

 

Sub Total:

$760,000

   
           
 

Summary

Increased Revenue 2019-2020

     

28

Total recommended reductions above

 

$2,408,000

   
           

29

Reductions needed for 2019-20 (4% reserve)

 

$2,100,000

   

30

Reductions needed for 2020-21 (4% reserve)

 

$350,000

   

31

Additional $50,000 in personnel reductions will be reflected in 2020-2021 MYP (Line 12)

       

32

 

Total Reductions Needed

$2,450,000

   
           
         

Revised 3/1/19 mh